Privacy Policy - Submit Parts

Effective Date: 01 January 2026

This Privacy Policy forms an integral part of the Terms of Service between you and Ayda Cavuldar (SubmitParts Business), operating submitparts.com (“SubmitParts”, “we”, “our”, “us”).

SubmitParts operates as a B2B lead generation and membership-based platform. We do not sell physical products, do not act as a payment intermediary between buyers and suppliers, and do not participate in transactions related to goods. Our services are limited to providing digital membership access, request-for-quotation (RFQ) functionality, supplier-buyer communication tools, and related platform services.

By accessing and using submitparts.com or the SubmitParts mobile application, you acknowledge and consent to the data practices described in this Privacy Policy.

Collection of Personal Data

We collect personal data necessary to provide our services, including:

• Account Information: name, email address, phone number, company name, business address, and account credentials.

• Membership Information: subscription plan details and billing contact information.

• Technical Data: IP address, browser type, device information, operating system, app version, usage logs, timestamps, and diagnostic information.

• Mobile App Data: device identifiers, push notification tokens, operating system information, and app configuration data required for the operation of the SubmitParts mobile application.

• Communication Data: messages, RFQ responses, notifications, and communications exchanged through the platform.

• User Uploaded Content: files, images, attachments, and documents uploaded through RFQs, quotes, and messaging features.

IMPORTANT:

SubmitParts does not store, process, or have access to full payment card details. Membership payments are processed securely by third-party payment service providers.

Purpose of Data Processing

We use collected data solely for:

• Creating and managing user accounts.

• Providing access to membership features.

• Enabling suppliers to respond to RFQs.

• Facilitating communication between buyers and suppliers.

• Delivering platform notifications and alerts.

• Customer support and communication.

• Platform security and fraud prevention.

• Compliance with legal obligations.

• Internal analytics and platform improvement using aggregated or anonymized information.

SubmitParts does not process payments related to product sales between users and does not receive commissions from transactions involving products, services, shipping, customs, or delivery.

Push Notifications

The SubmitParts mobile application may send push notifications relating to:

• New RFQs.

• Supplier quotes.

• Deal room messages.

• Membership activity.

• Account-related updates.

Users may disable push notifications at any time through their device settings.

Legal Basis for Processing

Where applicable under GDPR, KVKK, and other data protection laws, we process personal data on the basis of:

• User consent.

• Contractual necessity.

• Compliance with legal obligations.

• Legitimate business interests, including platform security, fraud prevention, and service improvement.

Cookies and Similar Technologies

We use cookies and similar technologies to improve website functionality, remember user preferences, analyze traffic, and improve user experience.

Users may control cookie settings through their browser preferences.

Data Sharing

We do not sell personal data.

Personal information may be shared only with:

• Payment service providers for membership subscription processing.

• Hosting and infrastructure providers.

• Technical service providers supporting platform operations.

• Legal authorities when required by law.

All service providers are contractually required to maintain confidentiality and appropriate security measures.

International Data Transfers

As a global platform, user data may be transferred to and processed in countries outside the user’s country of residence.

Where required, appropriate safeguards are implemented to ensure compliance with applicable data protection laws.

Data Security

We implement commercially reasonable and industry-standard security measures including:

• Secure hosting environments.

• Encryption technologies.

• Access controls.

• Monitoring and security procedures.

Users remain responsible for maintaining the confidentiality of their account credentials.

User Rights

Subject to applicable laws, users may have the right to:

• Access their personal data.

• Correct inaccurate information.

• Request deletion of personal data.

• Restrict processing.

• Object to processing.

• Request data portability.

Requests may be submitted to:

Email: info@submitparts.com

Minors

SubmitParts is intended solely for business users aged 18 years or older.

We do not knowingly collect personal information from minors.

Data Retention

Personal data is retained only for as long as necessary to provide services, maintain legal compliance, resolve disputes, enforce agreements, and satisfy legitimate business requirements.